While price might be the number one consideration, there are
a lot of other factors you should investigate when choosing to
rent a training facility.
First there is the obvious question: do the specs of the
computers meet the technical needs of the training? You will
want to check that the CPU speed, the memory, and the size of
the hard drives. You will also want to make sure that the type
and size of the monitors meet your needs.
Next you need to ask about technical support. Is there a
dedicated technical expert support person onsite who has the
expertise to install and support the software you will be using?
Be sure that the technician will be on site the entire time that
the classroom is being utilized to handle any problems that
might pop up.
You also need to check the physical characteristics of the
classroom. Make sure it is large enough so that each student has
adequate space for monitors, manuals and room to take notes.
Make sure the projector is high quality and that there are
whiteboards, flipcharts or other media for the instructor to use.
An often overlooked aspect is HVAC. You don't want your
classroom to be freezing or overheated. The ideal configuration
is for the classroom to have its own controls so that heat and
air conditioning can be adjusted according to the number of
Be sure to check on other amenities that you want for your
students. Are beverage and snacks included? If not, is there a
per person charge for catering? Is there a break room available
to the students? Can lunch be brought in? If people are
traveling, how close is the nearest hotel? Is the hotel walking
distance or is other transportation needed? Is there a
negotiated rate with the hotel for your students?
A last consideration is the building itself. Is it modern and
attractive? Is the location centrally located and easy to find?
What about parking? You will want to find out if free parking is
available at the venue for students, and if not - find out where
parking can be found and what fee the student can expect to pay.
If there is a charge for parking you may want to make
arrangements to cover the cost for the students.
By following these guidelines you will ensure your ability to
provide a comfortable and hassle free environment for your
About the author:
Olivia Cain is president of AmeriTeach, a Microsoft
Certified Training Center, in Greenwood Village Colorado (suburb
of Denver). She has successfully provided computer
classroom rentals to many of the Fortune 500. Olivia can be
contacted at www.ameriteach.com or toll
free at 1-866-78-TRAIN.